Auditor Danny Marsh worked with board members, Secretary Jozy Moyer, and Administrator Karen Fletchall to develop a monthly financial report that board members say would provide more timely and accurate information about the facility's financial picture. Currently, due to the long turnaround of people in turning over billing information to the WCCC, it takes as long as two months for the facility to develop a profit and loss statement that can be read by the board members. Marsh said his goal was to try and "blend everything together to give an accurate financial statement." The problem is that a lot of stuff is still done on paper and the monthly bank statement does not correlate with the financial statements that are given to board members each month.
Marsh said that one of the goals was to be able to track expenses so that they could bill quicker. He said he would want to spend a day and see how paperwork gets processed. Hospitals and other businesses can wait as long as 90 days before sending in a bill for services rendered. He said that it would take about six months for it to get squared away. Marsh said that he would shoot for June to have a rough draft of the new Financial Statement that board members would review. Marsh said that a cash flow statement would help and that he would show Moyer how to do one.
Board members also discussed retirement deferrals with Marsh. Marsh said that there were 4-5 out there but that the one he recommended for the WCCC was the SIMPLE Plan. Other plans would require the board to hire an administrator for. The way a SIMPLE Plan works is that the WCCC would match the retirement contribution of an employee up to 3% of their income as stated on their W-2 form. If an employee were eligible for $1,500 in contributions but only chose to contribute $1,200, then the WCCC would match the $1,200. There would be no minimum participation requirements. Money thus contributed would be tax deferred, meaning that if someone contributes $3,000 to the plan and makes $30,000 per year, only $27,000 would be taxable. Fletchall said that she would come up with a list of people interested in such a plan.
Fletchall reported that everything was in place for a new air conditioning system for the facility. They are going to go through and do all of the rooms.
Fletchall also handed a rough draft of a marketing brochure that the facility would use. It would be changed over from time to time and left in doctors offices and hospitals. They could also have a mass mailing to the county. Fletchall said she would promote the facility at some meetings she was going to.
Fletchall also reported that she was going to check with the state as to what the WCCC could do as far as dedicating rooms for an assisted living facility. People would be able to come and go from the facility and have their own cars there. They would need to come up with a separate wing for the assisted living residents. Using the Activity Room would not be feasible because it was an important room for the residents. As conditions changed, they could be moved into the main facility with the rest of the residents. Residents would have their own kitchen and could make their own food. It could be a way for people to transition to living at the facility if necessary. Fletchall said that she would check further about licensing and feasibility.
Revenue is down because of fewer residents at the census. The facility made their first payment to Duane Warner for the heating and cooling system and have $30,000 to go. The second installation would be a $17,000 and then the facility would pay the $11,927.50 for a third payment. Board members decided to keep the project going because they did not want to risk having the original boiler going bad on them.
The board voted to sign off on an ACCESS Grant that would put a defibrillator in the facility. Currently, the Worth County School and the Sheridan Rural Housing have one. It would be for the community to use; emergency crews could bring patents to the facility to use it. It would also be available for use on residents in emergency situations. There would be no liability for the WCCC. Julia Cox is pushing for the grant for it and she would maintain it. They are also planning for one for Allendale. It is not an alternative to CPR. Fletchall said that she would develop a policy regarding the use of the defibrillator by the employees. There will be training that will be included with the grant.
Board President Scott Houk agreed to serve on the Enhanced Enterprise Zone Board for the WCCC.
The board voted to bid out lawn mowing work again this year. The specs would be the same as last year. There would be no spraying and the bidder would have to clean the sidewalks after they were done. The board switched to having someone outside the facility do the work because of the high maintenance costs.
Board member Mike Hall reported on options for a hot water heater. The board is looking for alternatives to the gas heating system that they have now in order to save energy costs.
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