Grant City Council Minutes for May 17, 2011

916 June 21, 2011



A Regular Board of Aldermen meeting was held Tuesday May 17th, 2011, 7:00 p.m. at City Hall.

Present: Mayor Debbie Roach, Cathy James, Catherine Runde, Dennis Downing, Bruce Downing. Clerk Ayvonne Morin, PWD: Carl Staton, Jesse Stark, Bridget Gibson, Arnie Kreek with NW Regional and Randy Mendenhall Snyder & Associates, Charity Austin.



Mayor called meeting to order.

Minutes: Cathy James made motion to approve the minutes as written, April 20th, 2011,
Dennis Downing, seconded, motion carried.

List of Bills/Supplies: Dennis Downing made motion to approve the list of bills/supplies, Cathy James, seconded, motion carried.

Service Contract: Sheriff did not attend. Tabled to June meeting.

NW Regional Council of Governments: Arnie Kreek was present to go over some items concerning
demolitions grant that the city may be interested in pursuing.

Downtown Project/Snyder & Associates: Randy Mendenhall was present to address any issues and gave the board an update concerning the sidewalk project. The construction crew will be here next week to work on the westside and address a possible problem area on the northside which affects
one business only. He also addressed an issue on the southside, but it has been resolved.

Water Contract: The board reviewed the revised contract from PWSD, after review Bruce Downing made motion for Mayor to sign contract, Dennis Downing, seconded, motion carried. Ordinance will
be on next month’s agenda.

Economic Developer: Charity presented information about a joint venture with the county on a recycling program. Charity will have more information for next month’s meeting concerning recycling. Discussion on a grant for rubber mulch, Cathy James made motion for Charity to pursue the solid waste grant for rubber mulch, Catherine Runde, seconded, motion carried.

Web-Site: Holly Baxley was absent, but has been updating as events come in.

City Code: Board approved new format and Cathy James made motion for code officer to include her signature, phone number, office hours and date she will be available to address questions for violations,
Catherine Runde, seconded, motion carried.

Sign: Mayor will set up meeting with Francis Goff to discuss sign.

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Mayor called for a five minute break 8:15 p.m.
Mayor called meeting back to order 8:20 p.m.

Sewer: Bruce Downing to check with property owners concerning hooking on to sewer access.


Pool Bathhouse: Plumbing has been installed, waiting on Davidson Construction to finish concrete work.
Aldermen James will try and find some volunteers to help with the roof.


Trails: PWD Carl Staton stated concrete for the trails will be more cost efficient than using asphalt.
Clerk instructed to place ad for bids, bid deadline will be June 17th, 2011.


PWD: Carl Staton gave progress report for the month. Carl stated the plumbing had been installed at
the bathhouse.


Pool Payment/Renewal: Cathy James made motion to approve payment of $6000.00 this to include interest, and renew the note, Dennis Downing, seconded, motion carried. Funds to be transferred from the general fund into the pool fund.

Liquor License: Bruce Downing made motion to approve the liquor license application for Dolgencorp, LLC d/b/a Dollar General Store #9131, contingent on approval from the State of Missouri, Dennis Downing, seconded, motion carried.

Building Permits: Permits approved for, Dave Lewis and Mike Parman.


Cathy James made motion to adjourn meeting and go into closed session, pursuant to 610-021 (1) & (3), Catherine Runde, seconded, motion carried. Meeting adjourned at 9:10 p.m.


Closed Session: After reviewing applications, Dennis Downing made motion to hire Wyatt McClain for the part-time summer help, basic duties but not limited to: mowing, weed-eating and helping with trails, pool-sub, and under the direct supervision of the PWD, 30 day probationary period, Bruce Downing, seconded, motion carried.

Pool: After reviewing applications, Catherine Runde made motion to hire the following and scheduling hours will be in order listed:
Ashley Reynolds, Chelsea Ebrus, Will Buffington, and Jessica Garrett, Subs: Cole Buffington, Kristen Andrews and Lauren Null, Cathy James, seconded, motion carried. The board is anticipating the completion of bathhouse mid to late June, however, the start date is tentative due to weather may be a factor concerning completion of the project. All seasonal employees will start at minimum wage.


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Dennis Downing made motion to adjourn closed session and meeting, Catherine Runde, seconded, motion carried, meeting adjourned. 10:10 p.m.

Topics of Interest
The concession stand will be leased out year, clerk instructed to place ad in paper. During the sesquicentennial old time photographs will be inside City Hall.




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Debbie Roach, Mayor Ayvonne Morin, City Clerk