Friday, August 6, 2021

Letter to the Editor -- City Funds and Ordinances

I would like to sincerely say “thank you” to all that have made the effort to mow, clean up and improve the appearance of your property and our community in any way. It is good to see we have so many citizens that take pride in their community and your efforts are much appreciated and do not go unnoticed!

What does a city council do? We; along with our city employees see to the day to day operations of all things with regards to finances, infrastructure; water, sewer, gas, streets, trash/garbage, parks, ordinance enforcement, mowing, upkeep and maintenance of all buildings that are owned by the city as well as on equipment. We do customer service, billing, grant administration and see to the overall health and welfare of our community and those that choose to live within our city limits. This is just a portion of what our employees and council do daily. We sometimes take our services for granted and don’t think about what goes into the day to day stuff, especially in the winter if we have a water leak or they are out plowing snow, so we can get to work safely. Please take time to thank our city crew if you see them out and about. We appreciate all they do to keep our community running daily!

The city has different funds we use for all our services, some are capitol funds which means the money in them cannot be transferred out to use for other things. It must stay in that fund and be used for improvements and to pay for equipment and supplies and the service itself. Examples include, gas, water, sewer, streets, etc. We also have a pool fund and a park fund which is used to pay for the operations of the pool and park both which are currently at a negative balance. Some of these are set by law and must be followed. Our general fund is what we use for everyday expenses and paying for items outside the scope of the other funds.  We have salaries, insurance, maintenance expenses and other miscellaneous items that come out of these specific funds. We are required by law to perform a financial audit every year and ensure all funds are properly accounted for and spent for the correct reasons. 

We are considered a Fourth-Class city for those who might want to investigate a little further and are governed by many rules and regulations regarding the operation of a municipality. We do not have a sales or property tax specifically for the pool or parks that generates revenue or for law enforcement, we do have a street tax that has money going into it specifically for street improvements and repair but it does not generate enough to allow us to do the yearly upkeep on our streets that we would like to do so we have to prioritize where the repairs and maintenance is needed the most.

We have a bidding process and an expenditure process along with policies on utility hookups, bill paying and many other issues along with the ordinances to protect ourselves and our citizens.

We have building permits, zoning ordinances which specify different types of usage for residential, commercial, industrial, agriculture and other areas; along with sub areas that are located within the city limits. All of these are in place for the protection of our citizens. The building of a structure requires a $25 building permit fee; these include new homes, storage buildings, fences, etc. Once a building permit has been submitted, it allows our city employees to inspect the building site to ensure you are not building over a water, sewer or gas line or getting to close to your neighbor’s property line. We do not want to see someone build a structure with a $5,000 concrete floor only to discover they will have to tear it up a year later to fix the sewer line they covered up when they built without getting a permit.

There are many ordinances that have been adopted over the years that govern our community and you are welcome to stop by and review the ordinance book at any time. These ordinances are in place to protect your community! They serve to provide us a way to ensure the continued good health and welfare or our community and its citizens.  One example of an ordinance is the air horn or “jake brake” ordinance. Agriculture is the main source of income in our county and the jobs and services that goes along with ag which include trucking. We also have those in our community that work nights and sleep during the day. We are also a senior community where the population is mainly those 55 and over and they are sometimes frightened or startled by the noise created from the sound of jake braking. We need to be considerate of others and slow down before entering the city limits. We would also ask that everyone observe the “No Parking Signs”, they are there for a reason! One example is the “No Parking” in front of Casey’s on Highway 46, if there is a truck parked there, it is hard to see if anyone is coming from the west, so it is very dangerous to pull out on Highway 46. Please be considerate of others and observe the “No Parking” signs! 

Unfortunately, we do not have a city police officer that can enforce the ordinances like some larger communities do and we rely on our citizens to be considerate of others and obey the laws without having to pay a penalty or fine. We are currently looking to resolve the issue of no city law enforcement, but it will take time to find the best solution for all to ensure we can provide the right thing for our community.

A few more examples of our ordinances are concerning junk vehicles or junk yards, dogs and other animals within the city limits, derelict houses or buildings, which brings up another issue; being a responsible property owner. We have several houses and businesses that are owned by out of town or out of state owners and it sometimes seems like it is out of sight, out of mind. With the help of many concerned citizens the Revitalization Board has been able to tear down and get rid of quite a few vacant houses over the past couple of years. A commercial building is another problem altogether. There are several risks to owning a derelict or unsafe property, the most important to me is the risk to the safety of children or other individuals that may be curious and try to explore the building or area. Do you have insurance if you are the owner? You are liable for any events that may occur because of not being a responsible property owner. What happens if your building falls in and damages or destroys the building next to it or worse results in the death or serious injury of someone? I wish we could find a viable solution to this issue and we are willing to work together to find one if the property owner is interested, give us a call. It is much less expensive for a private individual or property owner to demolish a structure than it is for a municipality. If the city has to be the one to take care of the issue you are talking tens of thousands of dollars which we simply do not have. Please, be a responsible property owner and get in touch with us to see if we can find a solution.

Any time we have an ordinance violation that must be taken to court, that is money that could be spent on things like a slide or fountain for our pool, more activities in our parks, programs to draw new businesses and jobs to our community, ways to provide more services to our children and elderly. Please think about what you are doing and how it affects those around you and the overall health of your community!

Our policy on notification of an ordinance violation since I have been in office has been to send a letter letting you know that you are in violation. You should also get a copy of the ordinance itself and notice that you have so many days to abate the violation. If you need assistance or have any questions about the letter, please get in touch with our city administrator, city hall or come to the next council meeting to discuss the issue. We do not want to have to take any one to court and spend taxpayer’s money but at the same time we want a clean, well maintained community that will attract new residents and new business/industry to town and provide a sense of pride for those that live in our community. This type of policy is what most communities follow. In days past some councils may have chosen to walk up to your door and discuss an issue with you but with changing times that policy has changed. All our council members work full time jobs and have families the same as you and sending a notification by mail is the way we choose to do it. If you receive a letter, please know we are more than willing to work with you, but we ask that you contact us or attend a council meeting, so we are all on the same page and we are all aware of the situation and can find a solution together.

All of this information is a matter of public record and our records are open to the public. The only things you cannot see are employee records and litigation or court records until they become public. We have a city Facebook page and a Grant City Happenings Facebook page, if you are on Facebook please follow these pages as they contain information on what is going on in your community. If we have a water leak, it will be posted. If we are doing something exciting like the new all-weather basketball/volleyball court in the pool park, it will be posted. We also send notifications in your monthly billing that will inform you of price increases or changes to services we provide.

There is much more than most realize that go into the day to day operations of the city and I sometimes think we take it for granted that we live in a very beautiful part of the country.

Looking at things with a different perspective sometimes opens up new ideas and thoughts about how you look at your community. Think positive! When I look at our/my community, I see a great place to call home, a great place to raise a family, low cost of living, low crime, caring people, a good place for people to retire with a medical clinic and health services, a pharmacy, a great school where our children get a good quality education to prepare for their future and your choice of churches for your family to attend! I see HOME!

Your city council is there to make decisions we feel are in the best interests of our citizens and to provide quality public services that improve the overall health of our community. It is not a position that will make you a lot of money ($100 a month for council and $125 for Mayor) and it is sometimes a thankless job, we do it because we care about our community and our citizens. We want to work with you to make our community better and a place we can all be proud to call home.

Our community and the life we enjoy here is something to be thankful for, proud of and appreciate!!

Debbie Roach, Mayor
City of Grant City

City Administrator
660-564-2102

City Hall
660-564-3369

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